How To Cancel A Meeting In Google Calendar | Follow These Simple Steps

Utilizing your time efficiently by managing it in a way so that nothing hampers, but this can only be achieved if you have set reminders for important meetings. To contain all this, Google comes to your savior, but there might be scenarios where you need to cancel a scheduled meeting in Google Calendar, as skipping a meeting is not a good idea because the other party might keep on waiting for you to show up. Where people are quickly arranging and setting up meetings from Google Calendar, canceling is easy too, but still there is confusion.

Google Calendar is a popular free online calendar service offered by Google that enables users to schedule, manage, and share events. It helps individuals and businesses organize their time efficiently, providing a range of features that make it simple and easy to keep track of appointments, meetings, and other events. Can you really cancel a scheduled meeting in Google Calendar, is that possible, can you do it in a way, so that the other party is also notified?

This guide has been formed to help you understand simple ways to cancel a meeting in Google Calendar. There are a few things that you should take care of while canceling and for your ease, I have listed them below. The methods are different and mainly depend upon the type of device you are using. Understand the simple ways correctly and then only apply them to avoid complications and confusion.

Can I Cancel A Meeting In Google Calendar Anytime?

Yes, you can cancel a meeting in Google Calendar, below are some important considerations you must take care of while canceling;

• While you are canceling a meeting in Google Calendar, you must confirm whether the event is a one-time occurrence or part of a recurring series. The cancellation process and options are different for recurring events, as you can select to delete just one single meeting/instance or all scheduled occurrences.
• While canceling an event, you are always provided the option to send cancellation notification emails to all attendees. This is a must and you shall inform them about the changes in scheduled events to make sure that everyone is on the same page.
• You must ensure that your Google Calendar app is rightly synced with your account so that any changes you make are reflected on other devices. 
• In case you are using multiple devices then you must make sure that you have synchronized your Google Calendar across all of them to reflect the cancellation. After you have canceled the meeting, any set reminders which are sent before the event will not be sent. 
• After you have deleted an event or meeting on Google Calendar, the items usually remain in the calendar’s trash for the next thirty days. This enables you to restore the meetings in case there is a need during this period. Users can easily with ‘Make changes to events’ or ‘Make changes And manage sharing’ permissions simply delete and restore events from the trash.

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How To Cancel A Meeting In Google Calendar?

There are a few different ways to do that. I have broken down all methods below in simple steps, understand which device you are using and then select the method to cancel.

How To Cancel A Meeting in Google Calendar On Desktop?

To cancel a meeting in Google Calendar on Desktop is a simple and straightforward process that ensures all attendees are informed of the change. If you need to reschedule or simply need to cancel the meeting, following the below-mentioned steps will help you effectively cancel it. 

1. Access Google Calendar
   Open your preferred web browser. In the address bar, type https://calendar.google.com and press Enter. This shall take you to the Google Calendar homepage. If you aren’t already logged in, enter your Google account credentials (email and password) to access your calendar.

2. Locate the Meeting
   Now when you’re in Google Calendar, view all your upcoming events on the calendar interface. Scroll down through your calendar to look for the meeting you need to cancel. You can also use the search bar located at the top of the page to quickly locate the event by entering its initials, full name or details.

3. Open the Event Details
   Click on the meeting you wish to cancel. A new window will pop up which will display the event details including the date, time, attendees, and any notes related to the meeting.

4. Click the Trash Icon
   In the pop-up window, look for the trash icon (🗑️) which is normally located at the top of the event details. Clicking this icon will then prompt a confirmation pop-up asking you to confirm and if you’re sure that you want to delete the event.

5. Choose to Send Cancellation Emails
   After you have clicked the trash icon, a new pop-up window will appear, which will display a message if you also need to send cancel emails to other meeting attendees. You have two options;
   • Click ‘Send’: If you select this option, an email notification will be then only sent to all participants which will inform them of the cancellation. It’s courteous to send a brief message explaining the reason for you to cancel, which can help maintain clear communication.
   • Click ‘Don’t send’: If you prefer and need not to notify anyone, select this option. The event will be then canceled, but attendees will not receive any notification.

6. Confirm Cancellation
   After you have selected your preferred notification option, the meeting will be then finally removed from your calendar.

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How To Cancel A Google Calendar Event On Mobile?

If you need to cancel a Google Calendar event on your mobile device, it’s also a quick and easy process, whether you’re using an Android phone, iPhone, or iPad. Follow the below-mentioned simple steps, this will ensure you effectively remove any unwanted events from your calendar;

1. Open the Google Calendar App
   Open the Google Calendar app on your mobile device. If you aren’t already logged in, enter your Google account credentials (email and password) to access your calendar.

2. Locate the Event
   Navigate through your calendar to search for the event you need to cancel. You can simply swipe through the calendar views (daily, weekly, or monthly) or also use the search feature to quickly locate a particular meeting or event.

3. Select the Event
   Now when you have found the event you need to cancel, tap on it to open the event details and this will show all the relevant information which includes the date, time, attendees, and any notes linked with the event.

4. Access the Menu
   In the event details view, look for the three-dot menu (⋮) which usually is located in the top right corner of your screen. Tap on this menu to view additional options associated with the event.

5. Choose ‘Delete’
   Now, from the drop-down menu, choose ‘Delete’. This action will then prompt a confirmation message asking if you are sure about your decision to delete the event.

6. Confirm Deletion
   After tapping ‘Delete’, you will then receive an option to notify or send cancellation emails to attendees. Select whether you need to notify them or not, then confirm the deletion. If you have selected to send notifications, attendees will then only receive an email informing them that you have canceled the event.

Step 4: A pop-up window will then appear. Click ‘Send’ if you also need your guests to receive cancellation emails. Or “Don’t send” to not send the message.

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How To Delete A Recurring Meeting In Google Calendar?

You can also delete a recurring event in Google Calendar, it’s also a quick and simple process, but make sure that you choose the right option depending on your needs. Follow the below-mentioned steps to manage your recurring events effectively;

1. Access Google Calendar
   Open your preferred web browser and go to Google Calendar. Log in to your Google account.

2. Locate the Recurring Event
   Navigate through your calendar to search for the recurring event you are looking to delete. You can also use the search bar located at the top to quickly pull out the specific event by typing its name or details.

3. Open the Event Details
   Click on the recurring event to view the event details pop-up and this will show you all the relevant information regarding the event which includes the date, time, and frequency of recurrence.

4. Click the Trash Can Icon
   Now in the upper right corner of the event details pop-up, search for the trash can icon (🗑️) and click on it. This will then prompt a confirmation window with some options regarding how you’d like to delete the event.

5. Choose Your Deletion Option
   You will see three main options to choose from;
   • ‘This event’: Choose this option if you need to delete only the specific instance of the event you clicked on, while still keeping all future occurrences as it is.
   • ‘This and following events’: Select this if you need to delete the current instance of the meeting along with all the future occurrences. This option is mostly useful if you’re canceling the recurring event but you need to keep all the past events.
   • ‘All events’: Select this if you need to delete every occurrence of the recurring meeting/event from your calendar which includes past, present, and future instances.

6. Confirm Your Choice
   After you have selected the appropriate option, you will be prompted to confirm your choice. The event or events selected will be then removed from your calendar depending on the option you selected.

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Conclusion

Google Calendar is an amazing tool that helps individuals and organizations use and manage their time efficiently by providing various features and options. It happens many times that with the many such tools we use frequently and for uncountable times in a day, we get stuck with some basic operations. When technology is replacing human memory and aiding them to rely on it completely, we tend to be confused and forget basic factors that we used to count on our tips a few years back. I still remember the time, when I had memorized some 120 contacts of landline phones before the mobile arrived.

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